Policy and Procedure FAQ

Reinstatement

Students academically dismissed may apply for reinstatement through the Academic Standards Committee of the college the students are attempting to enter. View the University policy and the Arts & Sciences reinstatement page.

Students who earned less than a 1.0 GPA during their first semester at K-State and are dismissed may apply for the Wabash Refresh program through the Academic Achievement Center as a way to be considered for immediate reinstatement.

Scholastic Honors

Students with a high semester or cumulative GPA may be awarded scholastic honors for a semester, during commencement, and after graduation.

Warning | Dismissal

Undergraduate students are notified of their academic status through KSIS within the "Academic Records" tile under "View Grades," then by clicking on the most recent completed semester. The academic record of each student is evaluated twice yearly - at the end of the fall semester and at the end of the spring semester. View the Academic Warning/Dismissal Policy (F102 and F103) in the University Handbook.

Academic forgiveness

Academic forgiveness is intended to assist a student who has had poor academic performance due to a documented extenuating circumstance during their time at Kansas State University. Find the Academic Forgiveness form through the Office of the Registrar located in the "Credits and Grade Reporting" dropdown, then submit your completed form to the Arts and Sciences Center for Student Success and Engagement, artsci@k-state.edu.

Academic fresh start

Academic fresh start is intended to assist a student who has had poor academic performance in the past to recover, without penalty, and have a fresh start upon readmission to resume their education. Find the Academic Fresh Start form through the Office of the Registrar located in the "Credits and Grade Reporting" dropdown, then submit your completed form to the Arts and Sciences Center for Student Success and Engagement, artsci@k-state.edu.

A/Pass/Fail

View the A/Pass/Fail policy (F91) in the University Handbook. The A/Pass/Fail grading option is currently available for free electives only. Students are encouraged to work with their academic advisor prior to selecting this option to make sure it will work within their degree requirements.

GPA calculation

Kansas State University uses a letter grade policy of A, B, C, D, or F. How to calculate your GPA.

When using online GPA calculators, select your letter grade without a + or - next to the letter. Free GPA calculator.

Incomplete policy

Students may work with their instructors to temporarily mark a course as "incomplete" at the end of the semester in which that course is taken. View Incomplete Course Policy (F83) in the University Handbook. We highly recommend students and instructors complete the Incomplete Grade Agreement form through the Office of the Registrar located in the "Credits and Grade Reporting" dropdown.

A grade of "incomplete" is expected to be completed by the conclusion of the next regular academic term (fall or spring), or the student's graduation term. If a student needs a further extension for their incomplete course, complete the "Incomplete Extension Form" found through the Office of the Registrar located in the "Credits and Grade Reporting" dropdown.

See Registration & Enrollment for Retake Policy

Add/Drop Information

Refer to the Academic Calendar for enrollment and drop date information.

Drops & Withdrawals

Dropping vs. withdrawing: Dropped courses do not appear on a student's transcript. Whereas, a course withdrawal remains on the official transcript with a grade of 'W' but does not affect the student's GPA.

Refer to the required steps for submitting a late drop/withdrawal appeal if the drop or withdrawal deadline has passed.

Withdrawing from all classes after the start of the semester requires students to contact the Arts and Sciences Center for Student Success and Engagement, artsci@k-state.edu. There are a number of items to consider before withdrawing. Students can find the University Withdrawal form through the Office of the Registrar located in the "Registration/Enrollment" dropdown, then submit the completed form to artsci@ksu.edu.

Program Changes

Guidelines for changing (adding or removing) majors, minors, certificates, and secondary majors.

Students in a catalog year prior to fall 2024 and working toward majors in both the College of Arts and Sciences and another K-State college may submit a "dual degree worksheet" in order to decrease the number of basic requirements needed for the Arts and Sciences degree.
B.S. Dual Degree worksheet
B.A. Dual Degree worksheet

Transcripts

Order official transcripts through the Registrar's Office guidelines or view your Academic History/Unofficial Transcript in KSIS.

Limitations of transferability of credit. A maximum of two religion courses from a religiously affiliated institution can be accepted for transfer credit.

Transfer Courses to K-State

Send all official transcripts to:

Office of Recruitment and Admissions
Kansas State University
119 Anderson Hall
919 Mid-Campus Drive North
Manhattan, KS 66506-0101

or k-state@k-state.edu for electronic transcripts.

Use the Transfer Equivalency Tool to verify how specific courses will transfer to Kansas State University. If you do not find a course listed, you can submit an evaluation request along with a course syllabus at the Transfer Course Evaluation Request Form.

Retake Policy

Students may retake courses in order to improve grades. For the first five courses both originally taken at K-State and retaken at K-State, the original grade is marked as retaken and removed from the GPA calculations, thus being replaced by the most recent grade. Courses retaken for a third or more times will continue to be used in calculating the student's cumulative GPA, but only the most recent grade will apply to the student's degree requirements. (e.g. A student takes ENGL 100 at K-State and earns a "D", they then retake ENGL 100 earning an "F." The original grade of "D" is removed from the student's GPA calculation and the "F" is included in the calculation. If the student takes ENGL 100 for a third time through K-State, the grade of "F" will still be included in the student's GPA calculation, but will be replaced in the degree requirements with the most recent attempt.)