Receiving your GSC travel funds

Follow the instructions below after you apply for and are allocated GSC travel funds. You will be notified by email about the outcome of your application. If you have not applied yet, see instructions on the application process.

Depending on how your travel expenses are paid (with your personal funds or by your department), your GSC travel funds will be disbursed in one of two ways. Please direct questions regarding GSC travel funding to gsctravel@ksu.edu.

NOTE: Follow these steps after you apply for and are notified that you have been allocated travel funding. See GSC travel funding eligibility and application information for more details.

Funding processed by your academic program

In most cases, if your academic program is also providing travel support, the Graduate School will work directly with your program on processing funding, and you will not need to submit materials to the Graduate School/GSC. Please consult with the accounting/business specialist in your department for guidance.

Funding disbursed to your KSIS financial account

If you paid for all travel expenses with personal funds and your department is not assisting with processing your travel, the Graduate School will disburse funds directly to you via your KSIS financial account. You will be provided a link to a funds disbursement form when you are notified about your GSC travel funds allocation.

Note about potential impact on financial aid

If you have accepted financial aid, your aid could be reduced if you receive GSC travel funding. If the amount of financial aid you have already accepted is the maximum amount that you can receive based on your cost of attendance, then receiving the travel funding will result in reduction of your financial aid. Please consult with the Office of Student Financial Assistance if you have questions about your cost of attendance or impacts on your financial aid.

Allowable expenses supported by GSC travel funding

Only the following expenses may be supported with GSC travel funding.

  • Conference/event registration
  • Airfare
  • Baggage fees
  • Lodging
  • Rental car and gas for rental car
  • Tolls
  • Parking fees
  • Public transportation (e.g., taxi, shuttle, subway, bus, Lyft, Uber)
  • Personal vehicle mileage (no receipts required, see state reimbursement rates)
  • Meals (no receipts required, see state reimbursement rates)

Please direct questions regarding GSC travel awards to gsctravel@ksu.edu.